Military Brotherhood MMC Hunter Valley
Meeting Minutes

August 6, 2016

I. Call to order
Oompa called to order the regular meeting of the Military Brotherhood MMC Hunter Valley at 10:42 on August 6, 2016 at Vahalla. One minute of silence was observed.

II. Roll call
Oompa conducted a roll call. The following persons sent their apologies: Chappie, Davo, Sniper, Kegsy

III. Approval of minutes from last meeting
The previous minutes were presented and accepted.

IV. President’s Report
a) Sniper and Kiwi Pete have both resigned due to personal reasons. The door has been left open for them to return.

V. Secretary Report
a) Newcastle sub branch have sent their Thanks for the support of Dancer during his recent hardship following the death of his daughter. The support has been appreciated.
b) We have a new CSM – Steve Busch AKA Bucket
c) Port Stephens have started a sub branch – we wish them luck
d) East Maitland Hall has not been used as a venue as the hall is not owned by the RSL sub branch. As such there will be an ongoing fee and we will need to source our own insurance is we wish to use the hall.
e) With Sydney sub branch we are trying to organise an overnight trip to hand out some more sleeping bags and toiletries to some homeless veterans identified in Penrith. The veterans are showing some reluctance – I will keep you posted.

VI. Treasurers Report
a) Make sure you keep the building fund up to date. Thanks to those that have got in and paid it.
b) We have $1829.81 in club account.
c) The only items that have come out of the club funds have been the flowers we have sent to Dancer and Hussy and payments for club regalia.

VII. QM Report
No report was presented.

VIII. SSM Report
a) Grizz and Stitch have returned their regalia.
b) We need to find out whether members that have not been attending meetings are still wanting to be a part of the club.
c) SOPs/Constitution – Padre is to print out a copy for each committee position to have.
d) If any members have grievances – please contact a member of the committee.

IX. Road Captain Report
No report presented.

X. Membership Officers Report
a) No new members.
b) Please follow the chain of command if you wish to start something up.

XI. Review outstanding Items
No outstanding items discussed.

XII. New business
a) Oompa proposed an overnight ride to Uralla in the near future. She will look into it and present some options at the next meeting and we will invite the other sub branches along.
b) Oompa needs some trees removed from her back yard. She will organise an event.
c) Fortnightly get togethers are not compulsary – if anyone wants to organise a ride or get together do so. Lets do more riding.
d) Ride Orders – some members couldn’t find the ride orders for the meeting. Propose one place for orders on Team App. Brownie to organise.
e) UN Day – there has been discussion amongst the other sub branches of having an alternative event for UN day for those that can not make the trip to Orange. Newcastle may be having one on a weekend either side of the official day. If you can not attend the stone run and want to attend the unofficial event you will still need to have a valid reason as per the constitution.
f) Veterans Day 50th Anniversary – all are to ride together as a group.
g) Sierra members having no voting rights makes them feel lie the club is us/them. Some sub branches have allowed Sierra members to vote. Speak to Newcastle to see how they set it up – look at constitution and make appropriate amendment to constitution. Oompa is to look into this and report back at the next meeting.
h) Buck to bring Jane’s vest in to get regalia sewn on.
i) Hobbsy – overnight ride still happening to his place. He is picking some dates and we will make an event to go there. Probably around November.
j) There was an issue with previous committee in the ordering of belts and buckles. Rockingham sub branch transferred money to us and never received and belts of buckles. This issue has been resolved and refund made to Rockingham.
k) Brownie contacted Mucho to ensure they have correct committee and contact details for our sub branch.
l) For compulsory events please make sure you respond yes or no on team app.
m) Ensure that comments are being put in correct areas on team app.
n) Family events – club has gone full circle from get togethers with club members to wanting families involved in everything. Family events will be organized at Christmas and Easter or when a member of the club would like to organise one, however, the rest of the events will be for club members. Family still welcome.
o) Our social events are just that – social events. We need to try and raise the social aspect of the club and just hang out and have some fun and ride. Valhalla will be our social hub.
p) Agreed that East Maitland is not going to be our meeting place from now on.
q) 17th/18th September – Soul Café are having lunch and breakfast and MBMMC HV are helping out. We need at least 5 each day – 6.30am start on the 17th and 11.30am start on the 18th. No vest – but club shirt to be worn. Event will be posted on team app.
r) We will invite other sub branches to some of our social rides but we will also make sure that we still have rides that are just for our sub branch.
s) Lindsey has a veteran drop in centre starting next to the East Maitland RSL hall. It is about 2 weeks away from starting. Please point people to it, drop in and help if and when you can.
t) Lindsey has been diagnosed with prostrate cancer. He will be in hospital for surgery in a few weeks. We wish him well and are behind him all the way.
u) Long Rider Bike Show – HV to meet at Hexham and all ride in together. Bear to put timings up and Padre to find out whether there is the possibility of camping there overnight.
v) UN DAY – we will meet at Berro Caltex southbound. We will ride to the twin Caltex, Caltex at M4 Eastern Creek, Bathurst, Orange. You will need to pay and organise your own tolls – cheaper to do it before hand with ROAM. Toilet/showers and bedding will be supplied.
w) Rememberance Day will be held with the East Maitland sub branch. Brownie to put event up.
x) Meetings are to be held at Valhalla.
y) Club flag/HV sign to be placed at Valhalla for display. Brownie to talk to Valhalla to get this organized if possible.
z) Club trailer – we will not chase it as it needs a lot of work and is not economical to the club at present.
aa) Missle was presented with his regalia and vest.

XIII. Adjournment
Oompa adjourned the meeting at 11.49am.
Minutes submitted by: Rachel Kerrigan
Minutes approved by: Rachel Kerrigan