Minutes from Extraordinary Meeting 25 June 2016

28 Jun 2016 by Rachel Kerrigan

Military Brotherhood MMC Hunter Valley
Extraordinary Meeting Minutes

June 25, 2016

I. Call to order
Kegsy called to order the meeting of the Military Brotherhood MMC Hunter Valley at 11:06 on June 25, 2016 at East Maitland RSL Sub Branch Hall. One minute of silence was observed.

II. Roll call
Oompa conducted a roll call. The following persons sent their apologies: Padre, Chappie, Bear, Hobbsy, Davo, Hussey, Towball, Sniper, Kiwi Pete, Buck

III. Approval of minutes from last meeting
The previous minutes were not presented.

IV. President’s Report
No report was presented.

V. Secretary Report
a) Thank you to all members that sent in their votes that were unable to attend the meeting, much appreciated.
b) Nominations for President: Seldo, Brownie, Bear. Result: Brownie
Oompa moved, Kegsey seconded.
c) Nominations for VP: Seldo, Brownie. Result: Seldo
Oompa moved, Kegsey seconded.
d) Nominations for SSM: Bear, Batman. Result: Bear
Oompa moved, Kegsey seconded.
e) Nominations for QM: Davo. Result: Davo
Oompa moved, Brownie seconded.

VI. Treasurers Report
No report was presented.

VII. QM Report
No report was presented.

VIII. SSM Report
No report was presented.

IX. Road Captain Report
No report presented.

X. Membership Officers Report
Seldo introduced Missle (Allan) a new member from the Central Coast, Army.

XI. Review outstanding Items
No outstanding items discussed.

XII. New business
a) Patches were awarded to the new committee and to club members by the new President Brownie – OOMPA and KK received their Task is Ours Patch, Lindsey his Welfare Officer Patch and Geddes his 1 year star.
b) Padre through Soul Café assisted a homeless veteran in need. The motion was put forward to donate the $100 from the RSL from previous meeting to Padre to assist in helping future homeless veterans.
Oompa moved motion, Brownie seconded motion.
c) Brownie sourced some new CAM for the back of the vests. Due to issues with the supplier – payment could only be made via credit card. As we don’t have a credit card for the club, motion was put forward to put the money into Brownies credit card for payment and a receipt to be provided to the treasuerer.
Oompa moved motion, Batman seconded motion.
d) Discussion on moving club forward:
1. View is that as a club we need to start raising our public profile so that people are aware of who we are and what we are about prior to doing any major fund raising efforts on our own. Oompa attended a stakeholders meeting at Town Hall and made some great contacts and we all need to start doing similar things where we can.
2. Our main focus will always be veterans – but if the opportunity arises to be involved in a community event as a club lets take it to raise public awareness and create a positive image of our sub branch and club.
3. Reserve Forces Day 2nd July. Be great to have club members attend and support this. Kegsey is to put up an event on team app.
4. Soul Café – due to issues with the way our club and fundraising has been set up, at present we can not raise funds for other organisations. As such is was put forward that we assist other organisations in their fundraising efforts by being the driving force behind the event without officially organizing it. The first organization we will help is Soul Café. Oompa and Geddes will talk to Padre about ways we can do that.
5. Keep our ear to the ground on homeless veterans so we can organise more sleep outs and hand out the swags and toiletry kits we have. See if we can also locate some in Sydney, we can make a weekend ride and invite Sydney sub branch to participate.
6. Longriders events will be great to attend to not only meet and ride with another group, but also form contacts and offer our assistance in some of their fundraising activities.
7. A flyer is to be created to cover our work with homeless veterans. These can be left in shelters. Oompa to design one for approval.
8. Admin on Facebook. Seldo is to contact Westy and get admin control of our Facebook page. This is a great medium to put up what we as a club are doing to raise our profile. This needs to be utilized more.
9. A Barcode could be added to the flyers that links straight to our club Facebook/web page. KK to investigate how to do that.
10. East Maitland Sub Branch under push from Lindsey is trying to establish a VAC centre. As we do not have the resources or numbers to push this on our own, it was decided we would support Lindsey in this. Lindsey is to advise on the help he needs.
11. Brownie is to talk to Padre about days we as a club can go to Soul Café and serve food and participate with the homeless.
12. Suggestion was to re-open the doors with Vahalla and make it a ride location.
13. A large issue we have had is that the same members are doing most of the leg work. As such they are burning out. We are all here to help each other so please don’t let it get to that point – ask for help if needed!
14. Discussion was had about the access to Team App be our Junior Members. A motion was put forward that it was not a forum for Junior Members and that their parents can advise of any information they need access to. This motion was agreed to.
Brownie moved motion, Batman seconded motion.
15. Team App has the ability to set up an account. Once we can start fundraising and we need a separate account, this will be investigated as an option for the second account.
16. Brownie is to contact Westy to get all admin details for the Team App and take over that role.
17. The question was raised about a credit card for the account. As we need two signatories to approve any money that leaves the account this is not possible.
18. Brownie and Seldo are to be added to the signatories on the club account. Oompa and Kegsey to organise.
19. Team App – everyone needs to make sure they are on team app as this is how you find out whats going on! Everyone needs to RSVP to official club events and fill in their personal details on team app. This allows us easy access to information like phone numbers and next of kin if we ever need them.
20. UN DAY – this will be a stone run. Will be the weekend of the 22/23 October and Sydney sub branch is organizing it. It will be held in Orange and the proposal is to meet up in Sydney, ride to Orange, Lunch, RSL memorial visit, head to accommodation which Sydney is investigating, UN ceremony next day at 11am, Lunch, Depart.
21. More family Days are to be organized. Oompa looking into one in September. These can be BBQ’s at someone’s house, lunches out and about or events like our Christmas Party – more focus on family involvement as well.
22. Meetings: - move them around
- Make the East Maitland RSL Hall our central meeting location as it is more central to members
- Combine rides and meetings
- Cancel meeting next Saturday and have a ride Sunday. Seldo to organise.

XIII. Adjournment
Oompa adjourned the meeting at 12:28.
Minutes submitted by: Rachel Kerrigan
Minutes approved by: Rachel Kerrigan